Best Practices for Using the Videospan Editor

The Videospan Editor lets you make quick, brand-safe adjustments to any video — while automatically keeping everything aligned with your organization’s templates.

When you edit and export a video, all active brand templates are automatically re-applied to the new version. That means your intros, overlays, logos, captions, fonts, and colors stay perfectly on brand, even after custom edits.

Overview: How the Editor Works

The Videospan Editor allows you to:

• Trim, crop, or rearrange clips.

• Add, remove, or modify overlays, text, and audio.

• Edit B-roll sequences or lower-thirds.

• Preview all changes in real time.

• Automatically apply templates to every exported version.

• Maintain full version control — so every edit, adjustment, and export is safely tracked.

Best Practices for Editing

1. Always Work from the Latest Version

Each export in Videospan is version controlled.
When you open a video in the editor, you’re working from the most recent approved version.

You can:

• Roll back to previous versions if needed.

• Compare edits over time.

• Keep your revision history clean and auditable.

Tip: Use clear version labels (e.g., “Marketing Intro Update – v3”) to help your team identify the latest release.

2. Let Templates Do the Heavy Lifting

When you save or export from the editor:

• Videospan automatically re-applies all associated templates.

• That includes intros/outros, watermarks, overlays, captions, brand colors, and fonts.

• You don’t need to re-add branding manually — every output remains fully brand-aligned.

Example: If your marketing template includes a logo overlay and music track, those elements are automatically layered back onto your edited export — perfectly synced and styled.

3. Keep Edits Within Brand Guidelines

Templates define your visual identity — including positioning, typography, and motion design.
When editing:

• Avoid removing core brand elements (e.g., logos, lower-thirds).

• Adjust layout or duration rather than style.

• Use the Template Lock feature to prevent accidental edits to brand layers.

Even manual trims or rearrangements regenerate outputs that remain consistent with your organization’s look and feel.

4. Use Version Control to Iterate Safely

Every time you export a video:

• Videospan saves a new version with your edits applied.

• The previous version remains archived for rollback or comparison.

• Template re-application happens automatically, so you never risk mismatched branding between versions.

5. Collaborate with Confidence

When multiple editors are involved:

• Coordinate editing sessions to avoid overlap.

• Use version notes to summarize what changed (e.g., “Updated outro music,” “Added B-roll section”).

• The system ensures each export is tracked and brand-consistent, no matter who made the change.

Best Practices Summary

Example Workflow

1. Open your video in the Editor.

2. Trim the first 5 seconds and swap a B-roll clip.

3. Export — Videospan creates a new version and regenerates outputs across all templates.

Your edited video is now immediately ready to share or repurpose, fully branded and version-controlled.