How Linked Account Structures Work in Videospan (Enterprise Plans)

Videospan’s Linked Account Structures give enterprise customers the flexibility to manage multiple teams, departments, or brands under a unified framework.

This feature allows you to share brand standards, manage billing centrally or by department, and maintain visibility across all connected accounts — while keeping every workspace organized and independent.

What Are Linked Account Structures?

A Linked Account Structure connects multiple Videospan accounts in a hierarchy — typically consisting of:

• A Parent Account, which manages shared branding, billing, and permissions.

• One or more Sub-Accounts, which inherit brand standards and operate as individual workspaces for departments, teams, or regions.

This setup is ideal for organizations that want to maintain brand consistency while giving each department autonomy.

Example Account Structure

Here’s an example of how a linked setup might look in Videospan:

Corporate HQ (Parent Account) 
├── Marketing Team (Sub-Account) 
│   ├── US Region 
│   └── EMEA Region 
├── Product Department (Sub-Account) 
│   ├── Product Launch Team 
│   └── Customer Success Stories 
└── HR & Recruiting (Sub-Account)    
├── Employer Branding    
└── Internal Communications

In this example:

• Corporate HQ manages shared templates, logos, fonts, and voice settings.

• Each Sub-Account operates independently but automatically inherits those brand standards.

• Optional billing configurations can group accounts by region or department.

How It Works

1. Shared Brand Standards

Parent accounts define and distribute core brand assets that automatically flow down to sub-accounts:

• Logos, fonts, and color palettes

• Templates and overlay styles

• Intros/outros, bumpers, and audio tracks

• Brand voice and AI copy tone settings

Sub-accounts inherit all parent-level assets but can add localized elements if permitted.

2. Flexible Billing Options

Videospan supports two enterprise billing models:

A. Consolidated Billing

• All sub-accounts are billed under a single parent organization.

• Simplifies invoicing and credit management.

• Ideal for centralized marketing or communications teams.

B. Departmental (Cost-Center) Billing

• Each sub-account is billed independently while remaining linked for shared branding.

• Perfect for large organizations where each department or business unit manages its own budget.

• Still benefits from shared brand standards and governance.

Some enterprise customers also link multiple parent accounts to reflect separate divisions or entities.

3. Centralized Oversight

Enterprise administrators can:

• Manage users across all linked accounts.

• Control which brand assets and templates are shared.

• View aggregated analytics across teams or regions.

• Assign roles and permissions (Admin, Editor, Viewer) per account.

Setup and Requirements

Linked Account Structures are available exclusively on Enterprise Plans.

To set up linked accounts:

1. Contact your Videospan Account Representative, or

2. Email support@videospan.com with your organization details.

Our team will:

• Review your current setup.

• Confirm your preferred billing model (consolidated or departmental).

• Configure your parent–child structure.

• Enable brand sharing and user access controls.

Best Practices

Summary